14.1 General Information

A student who drops all courses in any given semester will be considered to have withdrawn from the Institute for that semester. A student who has withdrawn from the Institute, before the start of classes in any semester, is deemed to be not registered for that semester.

• A withdrawal is not official until the Registrar has received official notification and certified the changes.
• Ceasing to attend classes, or informing an instructor of the intent to drop a course, does not constitute an official withdrawal.

14.2 Withdrawing from the Marine Institute Without Academic Prejudice

• Until the end of the second week following the first day of lectures in any semester as stated in the Marine Institute diary, a student may, upon formal notification to the Registrar, withdraw from the University without academic prejudice. Courses dropped under these circumstances will not be entered on the student’s record.
• From the beginning of the third week to the end of the seventh week following the first day of lectures in any semester as stated in the Marine Institute diary, a student may, upon formal notification to the Registrar, withdraw from the University without academic prejudice. The letter grade DR will be assigned to all courses in these circumstances.
• From the beginning of the eighth week following the first day of lectures in any semester to the last day to add courses in the following semester as stated in the Marine Institute diary, a student who is prevented from completing the semester by illness, bereavement, or other acceptable cause, duly authenticated in writing, may withdraw from the Institute without academic prejudice. This may occur only with the approval of the Head, Vice-president or Associate vice-president of the student’s school or campus and upon formal notification to the Registrar. The letter grade DR will be assigned to all courses in these circumstances.
• In the case of technical sessions and courses offered outside the normal time frame of a semester or session, deadlines for withdrawing from the Institute will be prorated accordingly.

14.2.1 Withdrawing from the Marine Institute Retroactively

An academic transcript is a complete and accurate reflection of a student’s academic record. On rare occasions, however, a student may request to withdraw from a semester beyond the last day to add courses in the semester following the one in which the course was taken. A withdrawal in this time frame is considered to be a retroactive withdrawal and requests will only be considered for illness, bereavement, or other acceptable cause, duly authenticated. These would be unusual circumstances beyond the student’s control in case where the course(s) was not completed. Normally, once the final exam is written the course will be considered to be completed and not retroactive withdrawal will be possible. Poor grades are not, in and of themselves, acceptable as a reason for withdrawing retroactively. A grade of DEX (Drop due to Exceptional Circumstances) will be assigned in these circumstances and will be entered on the student’s record. Requests shall be submitted to the Office of the Registrar no later than five years following the last day of examinations for the semester in which the course was taken. Requests should include the following information:

• Name,
• Current address and telephone number,
• Email address,
• Student ID number,
• Semester(s) requesting to withdraw retroactively,
• Explanation of why course(s) could not be dropped during regular time frame,
• Grounds for the request,
• Supporting Documentation,
• Documentation from the course instructor regarding grading scheme and final grade